Professional Window Cleaning Invoice Template - Free Download

Professional Window Cleaning Invoice Templates

You just finished a three-story residential job. Ladders are packed, squeegees rinsed, and the homeowner is thrilled with their sparkling windows. Now you’re sitting in your truck trying to calculate the total—interior, exterior, screens, that one skylight they added last minute.

Here’s the problem: most window cleaners price jobs by the pane, by the hour, or by square footage, but their invoices don’t reflect that structure. A clear, itemized invoice isn’t just professional—it justifies your pricing and prevents the “why does this cost so much?” conversation.

Why Window Cleaning Invoices Need Special Attention

Window cleaning pricing is complicated. You’re dealing with accessibility factors, pane counts, interior vs. exterior work, and add-on services. Your invoice should make all of this crystal clear.

Common window cleaning billing challenges:

• Tracking pane counts for different window types (standard, French, skylights)
• Separating interior and exterior cleaning with different rates
• Billing for accessibility surcharges (ladders, lifts, high-rise equipment)
• Managing recurring maintenance contracts vs. one-time deep cleans

Typical Window Cleaning Line Items & Rates

Pricing Models for Window Cleaning

Per-Pane Pricing (Most Common) Charge by the individual pane, with multipliers for accessibility:

• Ground floor: Base rate
• Second floor (ladder): 1.5x base rate
• Third floor+: 2x base rate or hourly

Square Footage (Commercial) For large commercial jobs, calculate by total glass square footage:

• $0.50 - $1.50 per sq ft for accessible glass
• Add accessibility surcharges separately

Flat Rate (Residential Recurring) For regular customers, offer monthly or quarterly flat rates:

• Average home (20-30 windows): $150 - $300/visit
• Large home (40+ windows): $300 - $500/visit

Tax Considerations for Window Cleaners

In the United States:

• Window cleaning services are generally taxable in most states as a service
• Some states exempt cleaning services from sales tax (check your state)
• Commercial contracts may have different tax treatment than residential

Expense Tracking for Window Cleaners:

• Cleaning solutions and squeegees are deductible business expenses
• Ladder and lift equipment depreciation
• Vehicle expenses for traveling between jobs
• Insurance premiums (liability is essential for this industry)

For Recurring Contracts:

• Invoice at the beginning of each service period for maintenance contracts
• Clearly state service frequency and cancellation terms
• Consider offering prepaid discounts (10-15% for quarterly prepayment)

Window Cleaning Invoice Best Practices

Itemize by Location or Building Area Instead of “Window Cleaning - $450,” break it down:

• “Front of House - 12 panes @ $6 = $72”
• “Rear Sunroom - 18 panes @ $6 = $108”
• “Second Floor - 8 panes @ $9 = $72” (ladder surcharge included)

Clients appreciate seeing exactly what they’re paying for.

Document Accessibility Challenges If a job requires special equipment or extra time, note it:

• “Ladder access surcharge - second floor”
• “Lift rental for 4th floor commercial”
• “Difficult access - overgrown landscaping”

This justifies higher rates and prevents disputes.

Include Before/After Notes For construction cleanup or heavily soiled windows, document the condition:

• “Heavy mineral deposit removal”
• “Post-construction paint/sticker removal”
• “Hard water stain treatment”

Getting Started

1. Download InvoiceZap - Available for iPhone, iPad, and Mac
2. Set Up Your Window Cleaning Profile - Add your insurance info, license number, and branding
3. Choose Your Template - Professional designs that reflect quality workmanship
4. Create Your First Invoice - Generate a polished PDF in under 30 seconds

Frequently Asked Questions

Should I charge per pane or per window? Per pane is more accurate and profitable. A “window” with 6 French panes takes 6x the work of a single-pane window. Charging per pane reflects actual labor and prevents underpricing complex windows.

How do I handle add-on requests during a job? Document them immediately. If a client asks you to clean screens or skylights mid-job, note the addition before you do the work. Invoice as a separate line item so they see the original quote plus additions.

What’s the best way to bill recurring maintenance contracts? Invoice at the start of each service period (monthly or quarterly). Clearly state the service frequency, what’s included, and what counts as an add-on. Many window cleaners offer 10-15% discounts for prepaid quarterly service.

How do I price high-rise or difficult-access windows? Use a multiplier system. Ground floor is your base rate, second floor is 1.5x, third floor and above is 2x or switch to hourly with equipment charges. Always quote accessibility surcharges upfront before starting work.

Should I require deposits for large commercial jobs? Yes. For jobs over $500, a 25-50% deposit protects you from cancellations and no-shows. Commercial property managers expect deposit requirements for significant work.

Ready to create window cleaning invoices that look as spotless as your work? Download InvoiceZap and bill with confidence.