Professional UI/UX Design Invoice Template - Free Download

Professional UI/UX Design Invoice Templates

Get paid faster with professional UI/UX design invoices created in under 30 seconds. Whether you’re billing for user research, design systems, prototyping, usability testing, or full product design sprints, InvoiceZap’s UI/UX design-specific templates include all the line items, project phases, and pricing structures that product designers and UX consultants rely on.

Why UI/UX Designers Choose InvoiceZap

Bill Between Client Meetings: Wrap up a design review, invoice for the sprint before you leave the client’s office. Mobile invoicing keeps your billing current without disrupting your creative flow.

Phase-Based Project Structure: Break complex product design work into discoverable phases—research, wireframing, visual design, testing—with clear pricing for each stage.

Professional Credibility: Your invoice should reflect the same attention to detail and polish as your Figma files. A clean, well-organized invoice reinforces your professional brand.

Fast Turnaround: Email or AirDrop invoices directly to clients. No fumbling with desktop apps when you’re working from a co-working space or client site.

Typical UI/UX Design Services & Rates

Rates vary significantly by market, experience level, and client type. Senior designers and specialized consultants command premium rates.

UI/UX Pricing Models

Hourly Billing: Standard for ongoing retainers, consulting, and flexible scope work. Track time in design tools or time-tracking apps and bill at your hourly rate.

Per-Screen Pricing: Quote a fixed price per screen delivered. Works well for defined projects where screen count is known. Typical: wireframe rate + UI design rate per screen.

Project-Based (Fixed Fee): Quote a total project price covering discovery through delivery. Best for well-scoped projects. Include defined deliverables and revision rounds.

Sprint-Based: Bill in 1-2 week design sprints. Common for product teams: “2-week discovery sprint: $12,000” or “$8,000 per design sprint.”

Retainer Agreements: Monthly retainers guarantee availability and income. Example: “$10,000/month for 40 hours of design support.”

Project Phase Breakdown

Complex UI/UX projects should be invoiced by phase:

Discovery & Research (20-30% of project)

• Stakeholder interviews
• User research
• Competitive analysis
• Requirements documentation

Information Architecture & Wireframing (20-25%)

• Site maps and user flows
• Low-fidelity wireframes
• Content structure

Visual Design (30-35%)

• High-fidelity mockups
• Design system components
• Responsive variations

Testing & Iteration (10-15%)

• Usability testing
• Design refinements
• Accessibility review

Handoff & Documentation (5-10%)

• Developer specs
• Asset exports
• Documentation

What to Include on Your Invoice

• Project/Sprint Name: Clear reference to the work period or deliverable
• Phase or Milestone: Which project phase the invoice covers
• Deliverable Summary: List key screens, components, or artifacts delivered
• Revision Status: “3 revision rounds completed” documents scope compliance
• Tool/File Links: Reference to Figma files, prototypes, or documentation

Tax Considerations for UI/UX Designers

• Professional Services: Generally exempt from sales tax in most states
• Software Subscriptions: Figma, Sketch, Adobe CC, Miro—all deductible
• Hardware: Displays, Macs, drawing tablets qualify for Section 179
• Continuing Education: UX courses, conferences, certifications are deductible
• Home Office: Portion of rent/mortgage if you work from home

Getting Started

1. Download InvoiceZap - Available for iPhone, iPad, and Mac
2. Set Up Your Business Profile - Add your brand, portfolio link, and contact info
3. Create Phase Templates - Save your standard research, design, and testing rates
4. Create Your First Invoice - Generate a professional PDF in under 30 seconds

Frequently Asked Questions

Should I charge per screen or by the hour? Per-screen works well for production UI design with defined deliverables. Hourly is better for research, consulting, and exploration work where scope is uncertain. Many designers use hybrid billing: fixed fee for defined screens, hourly for revisions beyond scope.

How do I invoice for design system work? Design systems are typically project-based with milestone billing. Example: 25% on kickoff, 25% at component audit completion, 25% at design token delivery, 25% at documentation completion. Include maintenance retainer options for ongoing updates.

What payment terms are standard? NET 15 or NET 30 for ongoing clients. For new clients or large projects, request 50% upfront with balance due at project completion or at defined milestones.

How do I handle scope creep and additional revisions? Your contract should define revision rounds (typically 2-3). Invoice additional revisions at your hourly rate with a separate line item: “Additional revision round: 4 hours @ $175/hr.” Document the request in invoice notes.

Should I charge for client meetings and calls? For hourly clients, yes—bill for all time including meetings. For project-based work, include reasonable meeting time in your fee but invoice separately for excessive meetings or scope expansion discussions.

UI/UX Designer-Specific Features

Phase Tracking: Organize line items by project phase for clear scope documentation.

Screen Count Tracking: Invoice by the screen with automatic calculation at your per-screen rate.

Deliverable References: Link to Figma files, prototypes, or shared folders.

Revision Documentation: Track revision rounds completed against scope.

Sprint Billing: Set up recurring sprint invoices for product team retainers.

Ready to streamline your UI/UX design billing? Download InvoiceZap and create your first professional UI/UX design invoice today.

InvoiceZap - Professional invoicing made simple for UI/UX designers, product designers, and UX consultants.