Professional Roofing Invoice Template - Free Download

Professional Roofing Invoice Templates

Get paid faster with professional roofing invoices created in under 30 seconds. Whether you’re billing for roof repairs, complete tear-offs and replacements, storm damage work, or commercial roofing projects, InvoiceZap’s roofing-specific templates include all the line items, warranty information, and pricing structures roofing contractors need.

Why Roofers Choose InvoiceZap

Mobile-First Billing: Create invoices on-site immediately after completing work. No need to wait until you’re back at the office.

Industry-Specific Line Items: Pre-loaded with common roofing services and pricing structures.

Professional Appearance: Impress clients with clean, professional invoices that reflect the quality of your work.

Instant Delivery: Email, text, or AirDrop invoices directly to clients for faster payment processing.

Common Roofing Services We Support

Our templates are designed specifically for roofing and include line items for:

• Service calls and diagnostics
• Regular maintenance work
• Emergency services
• Parts and materials
• Labor and time tracking
• Project-based billing

Roofing Billing Best Practices

Clear Service Breakdown: Separate labor, materials, and service fees for transparency.

Professional Presentation: A professional invoice reflects the quality of your roofing work.

Fast Mobile Creation: Generate invoices immediately after job completion for faster payment.

Payment Terms: Set appropriate payment terms for roofing work (typically NET 15-30).

Getting Started

1. Download InvoiceZap - Available for iPhone, iPad, and Mac
2. Set Up Your Business Profile - Add your roofing credentials and branding
3. Choose Your Template - Select from roofing-specific designs
4. Create Your First Invoice - Generate a professional PDF in under 30 seconds

Roofing-Specific Features

Service Categories: Organize your roofing services by type and complexity.

Time Tracking: Convert tracked work time directly into billable line items.

Materials Handling: Separate material costs from labor charges for transparency.

Emergency Billing: Quick invoice creation for emergency roofing calls.

Client Management: Save client information for faster repeat billing.

Tax Calculations: Automatic tax calculation and professional formatting.

Roofing Work Billing Specifics

Residential Roofing Services

Inspection and Assessment:

• Basic roof inspection: $150-$300
• Leak detection service: $200-$400
• Storm damage assessment: $250-$500 (often insurance-reimbursable)
• Infrared moisture detection: $300-$600

Repair Services:

• Minor leak repair: $200-$500
• Shingle replacement (small area): $150-$400 per section
• Flashing repair: $200-$600 per location
• Vent boot replacement: $150-$300 per vent
• Emergency tarping service: $150-$400 (temporary protection)

Replacement and Installation:

• Asphalt shingle roof (per square): $350-$550
• Architectural shingles (per square): $450-$700
• Metal roofing (per square): $600-$1,200
• Tile roofing (per square): $800-$1,500
• Flat roof membrane (per square): $400-$800

Commercial Roofing Billing

Large-Scale Projects:

• Commercial flat roof (TPO/EPDM): $4-$8 per square foot
• Modified bitumen systems: $5-$9 per square foot
• Built-up roofing (BUR): $6-$10 per square foot
• Metal panel roofing: $8-$15 per square foot
• Green roof systems: $15-$30 per square foot

Maintenance Contracts:

• Quarterly roof inspections: $300-$600 per visit
• Annual maintenance contract: $1,500-$5,000/year
• Emergency leak response (24/7): Premium rates included
• Preventative maintenance: $200-$400 per visit

Roofing Invoice Must-Have Elements

Contractor Credentials:

• State roofing contractor license number
• General liability insurance information ($1-2M minimum)
• Workers compensation coverage details
• Manufacturer certifications (GAF, Owens Corning, etc.)

Warranty Information:

• Workmanship warranty terms (typically 5-10 years)
• Material manufacturer warranty details
• Leak guarantee provisions
• Warranty transfer conditions (if property sold)

Insurance-Related Documentation:

• Storm date and damage documentation
• Insurance claim numbers (if applicable)
• Scope of work matching insurance estimate
• Supplemental damage findings
• Code upgrade requirements

Roofing Service Categories for Invoicing

Emergency Services

• Storm damage temporary repairs: $300-$800
• Emergency leak mitigation: $200-$600
• Emergency tarping: $150-$400 per tarp
• After-hours emergency service: 1.5-2x standard rates

Maintenance Services

• Gutter cleaning and repair: $150-$400
• Roof cleaning/moss removal: $300-$800
• Preventative maintenance inspection: $150-$300
• Caulking and sealant service: $200-$500
• Debris removal and cleanup: $100-$300

Installation Services

• Tear-off and disposal (per square): $100-$200
• New shingle installation: Varies by material type
• Underlayment and ice/water shield: $50-$100 per square
• Ridge vent installation: $10-$15 per linear foot
• Flashing and valley installation: $15-$30 per linear foot

Specialty Roofing Work

• Skylight installation: $800-$2,500 each
• Solar panel roof integration: $1,500-$5,000
• Chimney flashing and cap: $400-$1,200
• Roof ventilation systems: $300-$1,000
• Ice dam prevention systems: $800-$2,500

Roofing Contractor Pricing Strategies

Per-Square vs. Flat Rate Billing

Per-Square Pricing (Standard):

• Roofing square = 100 square feet
• Typical residential: 15-35 squares
• Calculate: Squares × Material rate + Labor rate
• Common for similar roof types

Project-Based Pricing:

• Complex roof designs (multiple valleys, dormers)
• Mixed materials or custom work
• Historic renovation projects
• When per-square doesn’t capture complexity

Material vs. Labor Separation

Transparent Breakdown Approach:

Materials:
• 28 squares asphalt shingles @ $120: .... $3,360
• Underlayment and ice shield: ........... $840
• Flashing and vents: .................... $420
• Nails, caulk, and supplies: ............ $180
  Materials Subtotal: ................... $4,800

Labor:
• Tear-off and disposal (28 sq): ......... $2,240
• Installation (28 sq @ $250): ........... $7,000
• Flashing and detail work: .............. $1,200
  Labor Subtotal: ....................... $10,440

Total Project: ......................... $15,240

Weather Delay Clauses

Invoice Language for Weather Delays: “This project timeline is subject to weather conditions. Rain delays beyond contractor’s control do not affect pricing. Final payment due within 7 days of project completion regardless of weather-related timeline adjustments.”

Storm Damage and Insurance Work

Insurance Claim Invoicing:

• Match insurance company estimates initially
• Document additional damage as supplements
• Separate: Covered work vs. upgrades
• Include detailed photo documentation
• Note code upgrade requirements separately

Invoice Format for Insurance Work:

INSURANCE CLAIM #INS-2025-4567
Storm Date: October 15, 2025

Covered Repairs (Per Insurance Estimate):
• Shingle replacement (12 squares): ...... $4,200
• Flashing repair: ....................... $800
  Insurance Covered Total: ............... $5,000

Additional Damage Found (Supplemental Claim):
• Underlayment damage: ................... $600
• Decking replacement (4 sheets): ........ $480
  Supplement Total: ....................... $1,080

Code Upgrades (Not covered - Owner responsibility):
• Ice/water shield (code requirement): ... $420
  Upgrade Total: .......................... $420

TOTAL PROJECT: ........................... $6,500
Insurance Payment: ....................... $6,080
Owner Responsibility (Deductible + Upgrades): ... $420

Frequently Asked Questions About Roofing Invoicing

How should roofers price tear-off and replacement work?

Most roofers charge per roofing square (100 sq ft). Total pricing includes: Tear-off and disposal ($100-$200/square), New material installation ($350-$700/square depending on material), Underlayment and ice shield ($50-$100/square), and Flashing/vents/ridge ($varying by linear feet). For a typical 25-square residential roof: Tear-off $3,750, Materials $9,375, Labor $5,625, Total $18,750. Always provide itemized estimates and match on final invoice.

What payment schedule should roofing contractors use?

Standard roofing payment structure: 10-20% deposit at contract signing (covers materials order), 40-50% when materials delivered to property, 30-40% upon substantial completion (roof watertight), 10% final payment after final inspection and cleanup. For smaller jobs under $5,000: 50% deposit, 50% upon completion. For insurance jobs: Payment upon insurance company approval and check issuance. Always specify: “Final payment due within 7 days of completion.”

How do I bill for roofing work discovered during the project?

Stop work immediately and document unexpected findings with photos. Create a change order: “SUPPLEMENTAL WORK DISCOVERED: Rotten decking found under shingles (20 sheets plywood required). Additional materials: $600, Additional labor: $800, Total supplement: $1,400. Client approval required before proceeding.” Get written approval before continuing. On final invoice, separate original scope from supplemental work clearly to avoid payment disputes.

Should roofing invoices include warranty information?

Yes, always include warranty details prominently. Standard roofing warranties: Workmanship (5-10 years on installation labor), Materials (manufacturer warranty 20-50 years depending on shingle type), Leak guarantee (typically 5 years). State clearly: “10-year workmanship warranty on all labor and installation. Material warranty per manufacturer (see warranty certificate). Warranty void if roof is modified by others or if proper maintenance is not performed.”

How do I handle insurance claim roofing invoices?

Match your invoice to the insurance estimate initially, then document additional damage as supplements. Format: “Insurance Covered Work: $8,500, Supplemental Damage (submitted to insurance): $1,200, Code Upgrades (owner responsibility): $800, Total Project: $10,500.” Separate owner-paid items (deductible, code upgrades, cosmetic improvements) from insurance-covered work. Provide documentation: photos, moisture readings, code requirements. Most insurance companies pay contractor directly minus deductible.

Ready to streamline your roofing billing? Download InvoiceZap and create your first professional roofing invoice today.

Related Resources

• Professional Construction Invoice Template - Contractor billing strategies
• Handyman Invoice Template Guide - Multi-trade billing
• Getting Paid Faster: Invoice Timing Strategies

InvoiceZap - Professional invoicing made simple for roofing contractors and service professionals.