Professional Hair Styling Invoice Template - Free Download

Professional Hair Styling Invoice Templates

Whether you’re a salon owner, independent stylist, or mobile hair professional, getting paid shouldn’t be complicated. But here’s the reality: most hair stylists either accept cash only (limiting their client base) or spend 15 minutes after each appointment typing up invoices.

With InvoiceZap, you create polished, professional hair styling invoices in 30 seconds—right from your iPhone while your client is still in the chair.

Why Hair Stylists Need Professional Invoices

For Salon Suite Renters & Independent Stylists: You’re running your own business now. A professional invoice separates you from booth renters who scribble receipts on paper. It signals to high-paying clients that you’re a legitimate business worth their investment.

For Bridal & Special Event Stylists: Wedding parties need itemized invoices for their records (and sometimes for reimbursement). Professional invoices eliminate awkward payment conversations on the big day.

For Mobile/On-Location Stylists: When you travel to clients, you need invoices ready immediately. No laptop, no desktop—just your phone and 30 seconds.

Common Hair Styling Services & Pricing

Hair Styling Invoice Best Practices

Itemize Everything Don’t just write “Hair Services - $200.” Break it down:

• Haircut & Style: $85
• Highlights (Partial): $120
• Deep Conditioning Treatment: $45

Clients appreciate transparency, and it helps them understand your value.

Include Product Costs Separately When clients purchase products during their visit:

• Hair Care Products: Shampoo & Conditioner Set - $48

This shows services and retail are distinct—and helps with your own bookkeeping.

Add Gratuity Line (Optional) Many stylists include a suggested gratuity line:

• Suggested Gratuity (18-20%): ______

This makes it easier for clients who want to tip but aren’t sure of the amount.

Tax Considerations for Hair Stylists

Services vs. Products:

• Services (haircuts, styling, coloring): Taxability varies by state. California, New York, and Texas generally don’t tax personal services.
• Products (shampoo, styling products): Almost always taxable as retail goods.

Common Tax-Free Service States: California, New York, Texas, Florida, Pennsylvania

States That Tax Hair Services: New Mexico, Hawaii, South Dakota, West Virginia

Always verify your specific state requirements—rules can change.

For Independent Stylists:

• Track all expenses: Products, tools, booth rent, continuing education
• Mileage for mobile services is deductible
• Set aside 25-30% for quarterly estimated taxes

Hair Styling-Specific Invoice Features

Service + Product Separation: Keep retail sales separate from service revenue for accurate tax reporting.

Package Billing: Bundle services (Bridal Package, Color & Cut Combo) into single line items with itemized breakdowns.

Gratuity Handling: Include optional gratuity line for client convenience.

Client Records: Save client history including color formulas noted in previous invoice notes.

Mobile Creation: Generate invoices between appointments or while the client is still in your chair.

Getting Started

1. Download InvoiceZap - Available for iPhone, iPad, and Mac
2. Set Up Your Salon Profile - Add your business name, logo, and contact info
3. Create Service Menu - Save your common services and pricing
4. Send Your First Invoice - Email or text directly to clients

Frequently Asked Questions

Do I need to invoice regular salon clients? Many salon clients pay at the register. Invoices are most valuable for: bridal parties, corporate clients, recurring house calls, and any situation where payment isn’t immediate.

How do I handle deposits for weddings? Create an invoice for the deposit (typically 50% of total) with a note indicating the balance due date. When the wedding day arrives, send a final invoice for the remaining balance.

Should I invoice for product sales? Yes—especially if you want clear records for inventory and taxes. InvoiceZap makes it easy to separate retail from services on a single invoice.

Can I accept tips through the invoice? InvoiceZap invoices don’t process payments directly, but you can include a “Gratuity” line item where clients add the tip amount before paying via their preferred method.

How do I invoice corporate clients for employee styling events? Create a detailed invoice with all services performed, the date of the event, and NET 30 payment terms. Corporate clients expect professional documentation for their accounts payable departments.

Ready to look as professional as your styling? Download InvoiceZap and create beautiful invoices that match your salon’s brand.