Professional Cleaning Invoice Template - Free Download

Professional Cleaning Invoice Templates

You finished a 3-hour deep clean. The house sparkles. The client is thrilled. Now you hand them a handwritten receipt on a scrap of paper and hope they pay promptly.

That’s the reality for too many cleaning professionals. Your work is spotless—your invoicing shouldn’t be an afterthought.

Why Professional Invoices Matter for Cleaning Businesses

Cleaning is a trust-based business. Clients literally give you keys to their homes. A professional invoice reinforces that trust by showing you run a legitimate, organized operation.

Professional invoices help you:

• Get paid faster – Clients take professional documents more seriously
• Reduce disputes – Itemized services eliminate “What was this for?” questions
• Justify your rates – When clients see exactly what you did, they understand the value
• Win commercial contracts – Property managers and businesses require proper documentation

Residential vs. Commercial Cleaning Services

Common Cleaning Line Items & Pricing

Cleaning Business Tax Considerations

Good News for Most States: Cleaning services are generally not subject to sales tax in most US states because they’re considered personal services rather than tangible goods.

Tax-Free States for Cleaning Services: California, New York, Texas, Florida, Pennsylvania, Illinois, and most other states.

States That May Tax Cleaning: Hawaii, New Mexico, South Dakota, and West Virginia tax most services including cleaning.

Taxable vs. Non-Taxable:

For Cleaning Business Owners:

• Track mileage between jobs (deductible)
• Cleaning supplies and equipment are business expenses
• Home office deduction if you manage scheduling from home
• Set aside 25-30% for quarterly estimated taxes

Cleaning Invoice Best Practices

Itemize by Room or Area Instead of “Cleaning Services - $150,” try:

• Kitchen Deep Clean: $75
• Bathrooms (2): $50
• Living Areas: $25

Note Add-On Services Separately When you do extra work, show it:

• Inside Oven (add-on): $35
• Inside Refrigerator (add-on): $25

This reminds clients of the extra value you provided.

Include Service Date and Duration

• Service Date: December 22, 2025
• Arrival: 9:00 AM | Departure: 12:30 PM (3.5 hours)

Documentation protects both you and the client.

Getting Started

1. Download InvoiceZap – Available for iPhone, iPad, and Mac
2. Set Up Your Cleaning Business – Add your company name, logo, and contact info
3. Create Your Service Menu – Save your common cleaning packages and pricing
4. Invoice On-Site – Generate a professional PDF before you leave the property

Frequently Asked Questions

Should I charge hourly or by the job for cleaning? Most residential cleaners use flat-rate pricing based on home size and service type. This gives clients predictable costs and rewards your efficiency. Hourly rates work better for commercial contracts or when scope is unpredictable (hoarding cleanup, post-construction).

How do I handle recurring cleaning clients? For weekly or bi-weekly clients, invoice after each visit or monthly (covering all visits). Monthly billing with a small discount (5-10%) for advance payment improves your cash flow and locks in the client.

What payment terms are standard for cleaning? Residential: Due upon completion (same-day payment). Commercial: NET 15 or NET 30. For new residential clients, consider requiring payment before you leave.

Should I include photos with my cleaning invoice? Before/after photos are valuable for deep cleans, move-out cleanings, and first-time clients. They justify premium pricing and reduce disputes. Include 2-3 key comparison shots for high-value jobs.

How do I bill for supplies I provide? Most cleaners include basic supplies in their rate. If clients request premium products (eco-friendly, specific brands), itemize those separately: “Eco-Friendly Products (client request): $15.”

Want the complete guide to cleaning business invoicing? Read our in-depth Cleaning Service Invoice Template & Billing Guide for pricing strategies, common mistakes, and detailed template examples.

Ready to create professional cleaning invoices? Download InvoiceZap and invoice on-site in 30 seconds.