Carpet Cleaning Invoice Template: Complete Guide for Residential & Commercial

You just finished steam cleaning a living room, hallway, and three bedrooms. The carpets look amazing. The customer is thrilled. Then comes the awkward moment: “So… what do I owe you?”

You’re doing the math in your head. Was it $35 per room? Did you charge for the hallway? What about that pet stain treatment you added? The scotchguard they wanted?

A professional invoice eliminates this. You know exactly what you’re charging, the customer sees exactly what they’re paying for, and you don’t leave money on the table.

This guide covers everything you need for carpet cleaning invoices—from basic residential jobs to complex commercial contracts.

Why Carpet Cleaners Need Proper Invoices

Beyond getting paid, invoices help you:

• Capture every service: No more forgetting to charge for add-ons
• Set clear expectations: Clients know exactly what’s included
• Track repeat customers: Know what you did last time they called
• Prove your work: Documentation if there’s ever a dispute
• Look professional: Builds trust with homeowners and property managers

Essential Invoice Elements for Carpet Cleaners

Your Business Information

[Company Name]
Professional Carpet Cleaning Services
[Address]
[City, State ZIP]
Phone: [Number]
Email: [Email]
Website: [URL]
License/Insurance: [Numbers if required in your state]

Include your credentials: Many states require carpet cleaning businesses to be registered. Showing insurance and bonding reassures clients.

Client Information

Residential:

• Name
• Service address
• Phone number
• Email (for sending the invoice)

Commercial:

• Company name
• Contact person
• Service address
• Billing address (often different)
• PO number if they require it

Service Date and Details

Always include:

• Date of service
• Approximate start and end time
• Technician name (if you have employees)
• Equipment used (truck-mounted, portable)

Pricing Structures for Carpet Cleaning

Carpet cleaning typically uses one of these pricing models:

Per-Room Pricing

Most common for residential:

Room size matters: Many cleaners set a maximum square footage per room. Anything larger gets charged as two rooms or by square foot.

Per Square Foot Pricing

Better for commercial and large residential:

Package Pricing

Bundle services for better value perception:

WHOLE HOUSE PACKAGES

3-Room Package                          $99
(Living room + 2 bedrooms, up to 600 sq ft)

5-Room Package                         $149  
(Living room + hallway + 3 bedrooms)

Full House Package                     $249
(Up to 2,000 sq ft, any room configuration)

Add-On Services (The Profit Boosters)

This is where many carpet cleaners leave money on the table. Your invoice should clearly list add-on options:

Common Add-Ons

Specialty Services

Sample Invoice: Residential Job

Here’s a professional carpet cleaning invoice showing exactly how to bill for a typical residential job:

Click to view full size

This invoice demonstrates all the essential elements we discussed:

• Clear business information with license and insurance details
• Room-by-room pricing for transparent billing
• Add-on services itemized separately (pet treatment, protection, stain removal)
• Professional formatting that looks as good as your cleaning work
• Clear payment terms with returning customer discount applied

Sample Invoice: Commercial Contract

Commercial jobs require more formal documentation:

═══════════════════════════════════════════════════
COMMERCIAL CARPET CLEANING INVOICE
═══════════════════════════════════════════════════

CLEAN SWEEP COMMERCIAL SERVICES
123 Clean Street, Cleanville, CA 90210
(555) 123-CLEAN | commercial@cleansweep.com
License #12345 | $2M Liability Insurance
IICRC Certified Firm

───────────────────────────────────────────────────

BILL TO:
Westside Office Properties LLC
Attn: Facilities Manager
789 Corporate Drive, Suite 100
Business City, CA 90220

PO Number: WOP-2026-1234

SERVICE LOCATION:
Westside Professional Center
Building B, Floors 1-2
123 Commerce Way, Business City, CA

Invoice #: CSC-2026-0015
Service Date: January 11-12, 2026
Service Hours: 6:00 PM - 6:00 AM

═══════════════════════════════════════════════════
SERVICES PERFORMED
═══════════════════════════════════════════════════

FLOOR 1 - MAIN OFFICES
Lobby/Reception (800 sq ft @ $0.25)          $200.00
Open Office Area (3,200 sq ft @ $0.22)       $704.00
Conference Room A (400 sq ft @ $0.25)        $100.00
Conference Room B (300 sq ft @ $0.25)         $75.00
Private Offices x6 (1,200 sq ft @ $0.22)     $264.00

FLOOR 2 - EXECUTIVE OFFICES
Executive Suite (600 sq ft @ $0.30)          $180.00
Private Offices x4 (800 sq ft @ $0.25)       $200.00
Board Room (500 sq ft @ $0.30)               $150.00
Hallways (600 sq ft @ $0.20)                 $120.00

TOTAL CLEANED: 8,400 sq ft

───────────────────────────────────────────────────
ADDITIONAL SERVICES
───────────────────────────────────────────────────
Spot Treatment (High-traffic areas)           $85.00
Post-Cleaning Inspection                      Included

───────────────────────────────────────────────────
TOTALS
───────────────────────────────────────────────────
Subtotal                                   $2,078.00
Contract Discount (15%)                     -$311.70
───────────────────────────────────────────────────
TOTAL DUE                                  $1,766.30
═══════════════════════════════════════════════════

PAYMENT TERMS: Net 30
Make checks payable to: Clean Sweep Commercial Services

CERTIFICATION:
All work performed per IICRC S100 standards
Truck-mounted extraction equipment used
Green Seal certified cleaning solutions

BEFORE/AFTER PHOTOS: Available upon request

Next scheduled service per contract: February 11, 2026

Recurring Service Billing

Many carpet cleaners offer maintenance contracts. Here’s how to invoice them:

Monthly Maintenance Agreement

MONTHLY MAINTENANCE INVOICE

Client: Sunrise Apartments - Building A
Contract ID: MA-2026-012
Billing Period: January 2026

CONTRACTED SERVICES:
Common area carpet cleaning (monthly)
  - Lobby: 500 sq ft
  - Hallways (3 floors): 1,200 sq ft
  - Fitness center: 400 sq ft
  Total: 2,100 sq ft

Monthly Rate (per contract)               $525.00

Additional services this period:
  - Move-out unit deep clean (Unit 204)   $125.00
  - Stain treatment (lobby entrance)       $35.00

───────────────────────────────────────────────────
TOTAL THIS INVOICE                        $685.00
Annual Contract Remaining: 11 months

Handling Special Situations

Move-Out/Move-In Cleaning

Often required by landlords and property managers:

MOVE-OUT CARPET CLEANING

Property: 456 Rental Lane, Unit B
Owner: Johnson Property Management
Move-out Date: January 10, 2026

Condition Assessment: Heavy soiling, pet damage

SERVICES:
Full carpet cleaning (1,100 sq ft @ $0.35)   $385.00
Pet damage treatment (3 rooms)               $105.00
Deodorizing treatment                         $60.00
Stain treatment (5 stains)                    $75.00

───────────────────────────────────────────────────
TOTAL                                        $625.00

CONDITION NOTES:
- Heavy pet urine damage in master bedroom
- Some staining may reappear as carpet dries
- Recommend full padding replacement in bedroom
- Before/after photos attached to email

Water Damage Emergency

Emergency jobs deserve premium pricing:

EMERGENCY WATER EXTRACTION

Service Call: January 12, 2026, 2:47 AM
Response Time: Arrived within 90 minutes

Emergency Call-Out Fee                       $150.00
Water Extraction (1,400 sq ft @ $0.75)     $1,050.00
Industrial Fan Placement (6 fans, 3 days)    $180.00
Moisture Monitoring (2 follow-up visits)     $100.00
Antimicrobial Treatment                      $200.00

───────────────────────────────────────────────────
TOTAL                                      $1,680.00

Insurance Claim Info:
Homeowner's policy: [Policy number]
Claim number: [Number]
Adjuster: [Name, phone]

Detailed report for insurance attached.

Creating Invoices On-Site

Here’s the challenge: You’re in a customer’s house, equipment packed up, they want to pay now. You need an invoice in 60 seconds.

The smartphone solution: Invoice apps like InvoiceZap let you create professional invoices right from the job site. Select the client, tap your saved services (living room, bedroom, pet treatment), and send—done before you’re out the door.

Why on-site invoicing matters:

• Clients pay faster when they pay immediately
• No “I’ll send the invoice later” that becomes never
• Fewer disputes—you’re both looking at the work
• More add-on sales (client sees the stain, you offer treatment)

Invoice Best Practices for Carpet Cleaners

Document the Work

• Take before/after photos
• Note any pre-existing damage
• Record drying time estimates
• Document what products were used

Warranty Language

Include a brief statement about your work:

SATISFACTION GUARANTEE
If you're not satisfied with the appearance of 
your carpets within 7 days of cleaning, contact 
us for a free re-clean of affected areas.

Note: Some stains may reappear after drying due 
to wicking from carpet backing. This is normal 
and we will re-treat at no charge.

Disclaimers

Protect yourself with appropriate language:

- Some stains are permanent and may not be 
  fully removed
- Furniture moving at customer request—we are 
  not liable for pre-existing damage
- Drying times vary based on humidity and 
  ventilation

Pricing Psychology Tips

Bundle for perceived value: “3-room package” sounds better than charging per room even at the same total.

Anchor with premium options: List your premium deep-clean price first. The standard price looks reasonable by comparison.

Show the add-on value: “Scotchgard protection extends cleaning results 6-12 months” justifies the added cost.

Round down for closing: $147 might become $145 if it helps close the sale on-site.

Getting Paid Faster

Best practices for carpet cleaning payment:

1. Collect payment on-site when possible
2. Offer multiple payment methods (especially Venmo/Zelle for residential)
3. Invoice immediately if not paying on-site
4. For commercial: Get payment terms in the contract before starting

Show Off Your Work: Before/After Photos

Carpet cleaning results are dramatic. That dingy, stained carpet becomes fresh and clean—but photos alone don’t tell the whole story.

Before/after comparison photos are marketing gold. They show potential customers exactly what you can do. Use them in:

• Social media posts
• Customer follow-up messages
• Your website portfolio
• Google Business Profile

Pro tip: Take a “before” photo of the dirtiest area before you start, then capture the same angle after cleaning. Use Before After Photo Compare to create slider animations that dramatically show the transformation—perfect for Instagram, TikTok, and impressing customers.

The Takeaway

A professional invoice isn’t just about getting paid—it’s about documenting your work, protecting your business, and looking as professional as your cleaning results.

Ready to create carpet cleaning invoices in seconds instead of minutes? InvoiceZap lets you save your room prices, add-on services, and client details—then create invoices on-site with just a few taps. Start your 3-day trial on iPhone, iPad, or Mac.

Download InvoiceZap

Tags: